- Proper documentation
- Select the topic
- Select the journal
- Read instructions
- Read archives
- Articles from other journals
- Refer to template
- Manuscript preparation
- Manuscript submission
- Regular follow up
Laptop, hard disk and camera the three basic essentials for proper documentation. Any case you attend see to that you take proper photographs. Arrange the photographs in well organised folders. Surgical cases which seem to be a usual case will turn out to be a rare unique case with biopsy report. Orthodontic cases which you would not have expected marked results will result with excellent clinical and esthetic outcome. So just maintain proper records of whatever case you attend. The radiographs related to the case should be maintained properly. Good quality photographs are very essential.
Select the topic
Once you can find an interesting additive to scientific literature believe you can write an article. Nobody is a born writer. As you make a habit of reading articles you get used to the scientific vocabulary. The subject chosen can be a case report, case series, a research project or even a good topic for review article. Discuss with your Professor/Guide and check for the topic relevance.
Select the journal
Choose PubMed Indexed journals. They have better impact factor at the same time difficult for acceptance also. There are online submission systems nowadays like Journal on web portal. Check for the acceptance rate, cost for publication, instructions for authors. Choose a journal in which acceptance rate is higher, also beware of the publication charges.
Once the journal is selected, download the instructions. Read the instructions carefully and repeatedly. Each journal varies with maximum number of words, reference style, abstract whether structured or not (structured abstract means one with sub headings of background,aim, methodology, results, discussion and conclusion), font type and size, word spacing, image size, superscript format like within square brackets or plain numbers etc. Following instructions avoids the corrections in technical stage.
Read the archives of the selected journal based on your manuscript type, suppose you are submitting a case report see the already submitted case reports and get an idea of the format and language followed. Collect articles similar to your topic in the same journal if any and see what unique information you can add to the scientific literature.
Articles from journals
Collect articles of your selected topic from other journals and check what other authors had said in agreement and in contrast. You can have a broad view of the topic and they also can be used as references.
Refer to template:
Some journals provide templates for case report, original article and review article. Download the template and prepare your manuscript accordingly based on the subtitles provided with specific limitations of words.
Following the instructions regularly, with detailed knowledge of the selected topic , substantiated references for data included in the manuscript you can prepare the manuscript . Your Professor/guide will be in a position to suggest corrections and make necessary changes. So after two to three proof readings your manuscript will be concise and precise.
Keep all necessary documents ready before you start to upload an article as suggested by the journal. Each journal has its own criteria and specifications.
In case of online submission portals
- first you will have to register yourself as an author for which you will be provided with login id and password. So using this login id you can upload your manuscript.
- Keep the details of all authors ready- their name with first name middle name and last name, designation, institution working in, email id etc.
- Some portals ask for a title page which includes title of the article, type, details of article etc,.
- Covering letter if needed should be kept ready.
- Copyright form should be signed by all the contributors and scanned copy should be taken.
- Soft copy of all documents needed in the format requested like .doc, .jpeg, .pdf should be made ready.
- Figures and tables with footnotes should be kept ready.
- Initially you will find it a tiresome job but after two times you will become expert!
Regular follow up:
Once you have uploaded the corresponding author (author to whom all communications regarding the article will be sent) has sole responsibility of regular follow up regarding the status of article, if any comments given they should be promptly attended to. If any delay in making the suggested remarks and resubmitting then there are chances for rejection of the article.